Evolution 1 - Find a new home

mikemh · 12 September 2023 11:41

2023 09 07 - meet.coop v2.0 migration meeting - Actions

Plenty of actions!!! Movin’ along

@graham Innovation.coop to pick up rental of Hetzner servers soon as possible. With support from @dvdjaco if needed.
@mikemh to check with @andia/Hypha the nature of the support relationship that might be needed short term with Hypha for Keycloak operations, including learning curve for @gcotnoir/WebTV
@gcotnoir WebTV OK to pick up back-end operations from here onwards, and claim costs @ OpenCollective.
@gcotnoir Operational migration to WebTV, with existing servers and BBB version: end of September
@gcotnoir Migration of BBB to latest version and migration of Koumbit server to WebTV: end of the year in December slack time.
Adopt Matrix as a quick turn-round chat channel, preferred to email. @mikemh @dvdjaco send @gcotnoir an invite to Element/Matrix. Update: @dvdjaco did this for the tech group.

@wouter to set up new support@ mailbox and provide access to @graham for contact@ and to @gcotnoir for support@. Done.
@mikemh etc. Announce the plan to update BBB version later in 2023, with extended features. Part of the User members’ announcement (draft)
Revise and release the User members’ announcement within a week of this meeting. Update: this is delayed, apologies - @mikemh is travelling until Sept 21st but will move this forward as much as possible, as soon as possible.
Website editing: @graham @wouter @gcotnoir . Update meet.coop website content to reflect current reality and what’s coming. This is a follow-up action to the members’ announcement, with the same dual language content.
@graham Keep the forum for open informal community support and discussion. WebTV will use support@ email for formal tech support. Innovation.coop will monitor and respond on contact@ emails.
@wouter and @mikemh urgently need to meet with @graham, to bring him/innovation.coop fully into the front-end operational loop, notably day-to-day updating of registry of members (aka spreadsheet) and handling SSO access codes.
@graham innovation.coop OK to pick up front-end operations (and some membership development) from here onwards, and claim costs @ OpenCollective

@wouter and @mikemh to put item 3 Ops members to approve into the Ops members’ decision channel asap.
@wouter @mikemh to bring discussion of all-hands and Ops members processes into the Ops members decision channel asap. @andia @graham to ride shotgun on this.

@wouter @mikemh to pick up revised relationship with the Board, following release of the User members’ announcement.
@graham innovation.coop to host a monthly (quarterly?) open call for all members.

Discussion of working arrangements and existing knowhow around data privacy and GDPR to be prompted in the forum @mikemh.

@mikemh A page in the forum , thanking for contributions across the last three years
@mikemh @wouter @graham @mnoyes Pick up Evolution 4 - Do the learning, evolve the legacy review of what we’ve learned over three years. And everybody! For example, @osb and @petter have expressed an interest in this too.