Evolution 1 - Find a new home

2023 09 07 - meet.coop v2.0 migration meeting - Actions

Plenty of actions!!! Movin’ along :wink:

Back-end

  • @graham Innovation.coop to pick up rental of Hetzner servers soon as possible. With support from @dvdjaco if needed.
  • @mikemh to check with @andia/Hypha the nature of the support relationship that might be needed short term with Hypha for Keycloak operations, including learning curve for @gcotnoir/WebTV
  • @gcotnoir WebTV OK to pick up back-end operations from here onwards, and claim costs @ OpenCollective.
  • @gcotnoir Operational migration to WebTV, with existing servers and BBB version: end of September
  • @gcotnoir Migration of BBB to latest version and migration of Koumbit server to WebTV: end of the year in December slack time.
  • Adopt Matrix as a quick turn-round chat channel, preferred to email. @mikemh @dvdjaco send @gcotnoir an invite to Element/Matrix. Update: @dvdjaco did this for the tech group.

Front-end

  • @wouter to set up new support@ mailbox and provide access to @graham for contact@ and to @gcotnoir for support@. Done.
  • @mikemh etc. Announce the plan to update BBB version later in 2023, with extended features. Part of the User members’ announcement (draft)
  • Revise and release the User members’ announcement within a week of this meeting. Update: this is delayed, apologies - @mikemh is travelling until Sept 21st but will move this forward as much as possible, as soon as possible.
  • Website editing: @graham @wouter @gcotnoir . Update meet.coop website content to reflect current reality and what’s coming. This is a follow-up action to the members’ announcement, with the same dual language content.
  • @graham Keep the forum for open informal community support and discussion. WebTV will use support@ email for formal tech support. Innovation.coop will monitor and respond on contact@ emails.
  • @wouter and @mikemh urgently need to meet with @graham, to bring him/innovation.coop fully into the front-end operational loop, notably day-to-day updating of registry of members (aka spreadsheet) and handling SSO access codes.
  • @graham innovation.coop OK to pick up front-end operations (and some membership development) from here onwards, and claim costs @ OpenCollective

Ops members decisions

  • @wouter and @mikemh to put item 3 Ops members to approve into the Ops members’ decision channel asap.
  • @wouter @mikemh to bring discussion of all-hands and Ops members processes into the Ops members decision channel asap. @andia @graham to ride shotgun on this.

User members’ relationships

  • @wouter @mikemh to pick up revised relationship with the Board, following release of the User members’ announcement.
  • @graham innovation.coop to host a monthly (quarterly?) open call for all members.

meet.coop website

  • @wouter creates an admin account for Graham on the WordPress meet.coop website
  • @gcotnoir Set up a meeting with WebTV communication agent

Data privacy, GDPR

  • Discussion of working arrangements and existing knowhow around data privacy and GDPR to be prompted in the forum @mikemh.

Review of learning

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