It is a single server in EU, Hosted by Stephen Dame - He syays: Ideally he could build an autoscaler that runs servers in US, CAN, Europe on demand. Stephen has offered to provide some free consulting and “free use” of his commercial scaling tools.
Highlights of the discussion between meet. coop Evolution team and WebTV Nextcloud
Announcement: key msg for users is, the service will stay the same; WebTV wants to continue the mission. Publishing this: via meet. coop forum, Mastodon social.coop (open public channels), OpenCollective (main channel, direct to all members).
Option A (migrating) is preferred by WebTV. Ditto by meet. coop. Convergence!
Transparency - Preference is confirmed, to use the open Forum to conduct the transition, as far as possible.
Gather and share documentation that describes meet. coop operations: tech infrastructure, collaborator-members, user membership. @andia to lead.
Assemble and share cash flow data for meet. coop @wouter@mikemh
Gabriel to check out (within WebTV) what issues need to be clarified within the relationship regarding money and governance, and email all. @gcotnoir
If Gabriel gets go-ahead through WebTV Board, the platform and members’ migration could be quick, starting in June completed by summer.
Opening three fresh threads, so this one doesn’t get too tangled:
Summary of actions - meet. coop Board of stewards 27apr2023
Governance: @wouter volunteers to draft a format for All members to vote. add a general vote for the whole membership, user and operational member. Also include the “collaborator members” class that was added a year ago…
Infrastructuring: @mikemh to talk w @petter on federating of platform space provisioning. Convene sysadmins from our community to explore @ commons.hour@flancian volunteers participation too. Include Autonomic (CommonsCloud). @gcotnoir obviously. Tech circle obviously (@dvdjaco, @yurko). Micky Metts @ Agaric. MayFirst perhaps (their strategy is different). Oli SB @ OpenCoop is collaborating w Collective Tools in this area. Fair.kom @ Vienna.
Data privacy: @mikemh to convene a commons.hour on privacy/security/national regulatory frameworks/server strategy/coop service strategy. Include: @petter, @flancian. Tor project (@anarcat). Simply Secure (Georgia Bullen). @gcotnoir.@dvdjaco.
Members’ participation & communication: @mikemh: Create a forum thread to highlight the task lists in the four main evolution topics.
Members’ participation & communication: @richjensen: Send out a newsletter about this Board conversation so members get aware of this and get encouraged to contribute. @wouter Rich, if you manage to draft a summary message, I can help sending it out through the channelsmh: do this as a forum thread, announce via OpenCollective mailing.
Governance: @wouter: proposal about responsibilities in the Board of Stewards that we want to uphold recurringly or that need tackling topically. Include time commitment. Include possibility of ‘project focus’ - eg infrastructuring thro federating.
Meeting of meet. coop @evolution team, WebTV and innovation. coop 2023 07 17. See the notes here: Nextcloud
The proposal:
We propose Webtv operates the (BBB) service and innovation.coop pays them for that. Innovation.coop handles marketing and customer first line support, and - if there is interest amongst the user base - engages with users to involve them in governance to whatever level they desire.
We’re keen in our meeting to get a sense from Gabriel as to where the natural/comfortable boundaries are for Webtv and to seek to work with those where we can. We feel both Webtv and innovation.coop have some flexibility and share a desire to see meet.coop survive and thrive as a cooperative brand and a basis for evolving community.
There is good agreement on this, and WebTV @gcotnoir is now in conversation with meet. coop Tech circle @dvdjaco@Yurko on migrating the platform. Will assess, and come up with a timeframe.
Next steps
Ops members to approve the proposal, including use of the current funds at OC Meet.coop - Open Collective. A large part should go to compensate the workers that worked on meet. coop for the last 3 years without much compensation. @wouter at work on this.
Pitch to Ops members: Discuss: how can they stay involved? Encourage them to continue contributing.
Pitch to User members: we propose to migrate to a new mode of federating meet. coop v2.0: webtv + innovation. coop, new version BBB , continue investing energy. Not a voting matter (this lies with Ops members), we invite comment and strategic advice, ultimately they vote with their feet as users, and we do all we can to enthuse and engage them.
For all the above: develop some revised advisory and contributory framework aka governance through innovation. coop. Is there a kind of meet. coop circle inside innovation. coop? A circle could hold scheduled open meetings (‘User community’?) maybe two or four times a year. Anybody interested can contribute. @Graham wonders whether the Board membership can be morphed into User community, simpler than convening a Board with fixed membership but variable availability? To be discussed. The challenge is to keep the wagon on the road, halt decline in membership, start process of engaging w user members and potential users. We will be led by the energy of our customers/members. Avoid unnecessary complexity in governance.
A public announcement will be released soon, and the new operational regime will be operating as from Sept 30th 2023. Draft announcement (to be finalised) is here https://cloud.meet.coop/s/7Gf4YzGo9T5jeaB
Great meeting Congratulations to everybody in the team, this past 12 months Congratulations to WebTV and innovation.coop for stepping into the new operational rioles
@mikemh to check with @andia/Hypha the nature of the support relationship that might be needed short term with Hypha for Keycloak operations, including learning curve for @gcotnoir/WebTV
@gcotnoir WebTV OK to pick up back-end operations from here onwards, and claim costs @ OpenCollective.
@gcotnoir Operational migration to WebTV, with existing servers and BBB version: end of September
@gcotnoir Migration of BBB to latest version and migration of Koumbit server to WebTV: end of the year in December slack time.
Adopt Matrix as a quick turn-round chat channel, preferred to email. @mikemh@dvdjaco send @gcotnoir an invite to Element/Matrix. Update:@dvdjaco did this for the tech group.
Front-end
@wouter to set up new support@ mailbox and provide access to @graham for contact@ and to @gcotnoir for support@. Done.
@mikemh etc. Announce the plan to update BBB version later in 2023, with extended features. Part of the User members’ announcement (draft)
Revise and release the User members’ announcement within a week of this meeting. Update: this is delayed, apologies - @mikemh is travelling until Sept 21st but will move this forward as much as possible, as soon as possible.
Website editing: @graham@wouter@gcotnoir . Update meet.coopwebsite content to reflect current reality and what’s coming. This is a follow-up action to the members’ announcement, with the same dual language content.
@graham Keep the forum for open informal community support and discussion. WebTV will use support@ email for formal tech support. Innovation.coop will monitor and respond on contact@ emails.
@wouter and @mikemh urgently need to meet with @graham, to bring him/innovation.coop fully into the front-end operational loop, notably day-to-day updating of registry of members (aka spreadsheet) and handling SSO access codes.
@grahaminnovation.coop OK to pick up front-end operations (and some membership development) from here onwards, and claim costs @ OpenCollective
Ops members decisions
@wouter and @mikemh to put item 3 Ops members to approve into the Ops members’ decision channel asap.
@wouter@mikemh to bring discussion of all-hands and Ops members processes into the Ops members decision channel asap. @andia@graham to ride shotgun on this.
User members’ relationships
@wouter@mikemh to pick up revised relationship with the Board, following release of the User members’ announcement.
, continue investing energy. Not a voting matter (this lies with Ops members), we invite comment and strategic advice, ultimately they vote with their feet as users, and we do all we can to enthuse and engage them.
Congratulations to WebTV and innovation.coop for stepping into the new operational rioles
