Hello @JC-Sheffield I think given what you described, joining as a Level 1 will be ok. Our maximum participants are currently not hard limits, so even when you are on Level 1, 50 people will be able to join. But if you find yourself holding 10+ people meetings often, we encourage you to move to Level 2 or 3, so we have more capital to add server capacity and experiences will improve for everyone over time.
BBB officially says they support a max of 100 participants per room (not video, but just people in a room). More can join, but there is no guarantee of quality at that point. Among those 100 participants, it’s impractical to expect everyone having video on, because there is no “paging” in BBB and 100 video streams coming to a computer would just not be possible with most people’s internet connections anyways. So I have never seen a call with more than 20 people on video, people just kind of instinctively turn off video when they aren’t speaking when the rooms get big.
dedicated event server
This is used for full/multi-day events where conference organizers want guaranteed resources for themselves. They are often running multi-tracks with 20-50 people in each room. They don’t want their conference impacted because another large call is happening on the shared platform, or their own conference will take up too much resource for everybody else. In your case, I think you have a 20-50 ppl in single room, and once a year you should be good with Level 1 or 2.
Apologies on delay in email responses, a bit backlogged on those