Planning of Meet.coop Xmas party

sounds good - and if someone could follow up on this request from Nick it would be greatā€¦
I have struggled to log in to the Resonate forum and have asked for help - but maybe others will succeed where I have failedā€¦

Hi Oli!
I have posted in our forum Meet.coop Christmas Party: 11th December 1600GMT - General - Resonate Community Forum
Grateful if you could reply to that and add detail about expectations for entertainers / how it will workā€¦ to make it a little easier for our forum users to find what they need in one place.

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aha - you have to have an invite to post in the Resonate forum - I posted this:

Hi All,
Thanks Nick - Yes, we (at Meet.coop - The online video conferencing co-op ) would like to invite you to come and party with us on BigBlueButton (the open source video conferencing tool we run for our members) - and to see if we can tempt one or two of you to perform for us! :wink:
We only have an embarrassingly low budget of 100 GBP for one band or 75 GBP each for two ā€¦
We realise this is not adequate payment but wondered if someone might be up for performing anyway and, in the spirit of cooperation we could also probably also offer free Level 1 membership to Meet.coop for a year (worth Ā£108) too if youā€™d like - so you can ditch Zoom!

  • deadline for applications - midnight on 9th Dec
  • Date and time of event - 11th December 1600GMT
  • Length of set/s: between 20 & 40 mins - we might run these in parallel rooms if we have 2 different bands / artistsā€¦ TBC
  • Platform - we will run this on BBB, you will get a URL invite and will simply need to click on the link to join to play. It will help if you have a good microphone (and camera) connected to your laptop to deliver the best quality sound. Please arrive early to test things and get familiar with BBB. Simple acoustic sets might be best for the web audioā€¦ but weā€™re really open to all suggestions! Remember, itā€™s a party and we want to celebrate - so it would be nice to have some reasonably upbeat musicā€¦ :slight_smile:
    If youā€™re up for it please reply here with a link to somewhere we can check out a sample of your work - presumably a Resonate link!
    And let me know if you have any questions or suggestions?
    Cheers
    Oli
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I have taken @benhylauā€™s suggestion and changed this thread into the ā€œplanning of the xmas partyā€ thread and created this new one where we can actually receive people subscribing to the event.

@osb, Iā€™d feel more comfortable if the new thread was started by you, so if you give me your ok, I can change the ownership of the first post to be yours.

BTW Iā€™m also resonate member and can login to the thread there, so I will keep an eye on it.

I have created a little meme to visualise the event. My design skills arenā€™t great though :stuck_out_tongue: so feel free to improve (link to ODP file in /Product/coms/events/Xmas)

Letā€™s not do two rooms. The entire party session is only 1.5 h, we should have a single room and only have one or two 10min performances. I think most ppl actually come to chat and hang out. It also makes our 75 GBP ask pretty generous if itā€™s for just 10min?

Make sure we all confirm that we are GOING in the Party thread :partying_face:
meet.coop_Xmas_party_2020_200px

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I created an Update on OpenCollective to announce the Xmas party. Thatā€™s sending notification emails to 69 backers.

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Perfect :slight_smile: thanks for doing this, seems like a useful ā€œmailing listā€ and keeps track of history, makes our OC more lively.

Hey Ben! Nice to meet you on the call last night! Nick Meyne here with a query about artist audio setups for the entertainers. Do you know if we could improve the quality / stability of the artist audio by using say OBS to link to a youtube (or twitch, or other?) livestream platform channel, and then use that link in BBB, or whether it would be better to just use BBB audio / video capture and tweak the BBB settings somehow to give the artist some bandwidth priority?

Nice to meet you Nick :slight_smile: @elon is the expert in this domain and has done similar for events, tagging him in!

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Hey @NickM are you trying to have the artist preform on BBB? Audio over WebRTC anything other than voice such as music wonā€™t sound as good as if it was on live stream platforms but trade off is there is a delay over live streams where as BBB would be instant.

I know BBB have an option for sharing Youtube videos which sync the seek position with the presenterā€™s view to all the viewers but not sure if it will work with live streams.

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We have had issues with the youtube play and sync where some users donā€™t seek correctly. It got very confusing when trying to discuss the video as it was playing.

Audio on BBB is designed for voice, it suppresses ā€œquiteā€ noises which means the volume must be over the threshold at all times. There is also echo cancellation that is implemented to reduce feed back, and may create some undesired suppression when others are talking.

I ran music through a BBB instance a few weeks ago to do a long-term test of the rooms. It worked fairly well but i noticed that at the beginning of the track it would be a bit louder then taper off to a normal level after a few seconds. Iā€™m guessing this is some kind of normalization that is occurring.

The problem with ā€œLIVEā€ anything is buffers. For conference calls you need as close to 0 buffer as you can get so there is no delay. This creates allot of audio distortions if users are on a poor connection. Youtube and other ā€œCastingā€ platforms have the luxury for having bigger buffers. This helps the end user be able to store some data ahead of where they are watching to be used when there is a momentary disruption in the system.

At Hypha we increased the jitter buffer a bit and donā€™t seem to have any ill effects as of yet, but this will only help with momentarily issues of a person speaking, not necessary the receiver.

One interesting solution could be to have the BBB in an iframe, and create a player row at the top. This would link to YouTube Live.

This would bypass BBB, give individual users to change the volume of the music.

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That would be greatā€¦ Could we test that out in time for the Xmas party on 11th? I like the idea of the BBB audience in an Iframe within a YouTube streamā€¦ The sync of audience reaction with the performance wouldnā€™t matter so much. We could mute BBB audio until the end of the performance?

interesting experiment, when could we try that out, @yurko? I think itā€™s great to do some of these experimental stuff also during the Xmas party, as long as we have tested it with a few before.

and thanks @NickM to mobilse a musician from the Resonate network!

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Hey Wouter! Yes, excited about this! Myself, I looked at OBS and found a bewildering list of streaming hosts that I could livestream to. YouTube Live seemed the obvious one, but I have no idea which would work best for us. Some of these services take a couple of days to set up with approval if they are new to the artist. Maybe it is best to ask the artist what they prefer or have worked with before and try that? If we get this right, I think there will be lots of interest!

Are we missing anything else in terms of planning? A little out of the loop on this thread.

I just converted the Xmas Party event into a banner, so no forum user will miss it :wink:

thereā€™s stuff to do until Friday:

  1. make sure our colleagues, members and prospects are aware and show up
  2. create a more detailed plan for the session
  3. test the music performance set up (I expect @Yurko has the lead and letā€™s us know when we can test any experimental setup) or worst case weā€™ll have to deal with the default room setup

Hereā€™s a possible schedule for the Xmas Party - please amend here in the thread

  • 16:00 GMT - Main Meeting Room opens (the same as we use for All Hands meetings)
  • Breakouts about ā€œWhy meet.coop?ā€
  • Update on where we are and how we got here
  • The meet.coop roadmap
  • 17:00 GMT musical performance - trial
  • open mike

I just replied in the Resonate forum

Hi Resonate!
Is anyone up for this? If so, please email contact@meet.coop asap so we have time to plan how things will work and to promote you to our lovely community :wink:

I guess if we donā€™t hear back there will not be any musicā€¦ but if we do weā€™ll have to crack on with some organization!

Iā€™m worried that the rest of the agenda looks more like a work meeting than a party - and that there may be very limited attendance because of this but - cā€™est la vie I guessā€¦

it would be surprising if weā€™d be a large crowd indeed. But donā€™t give up and invite some around you :slight_smile:

And please suggest improvements. Which questions would you like to pose to the group? Questions that we could ask people to position themselvesā€¦